POSITION SUMMARY
The Operations Administrative Assistant provides high-leveladministrative support to the VP of Operations and their supervisory staff. TheAssistant will be privy to confidential information and must always maintain organizational trust and security. The Assistant coordinates building relatedrepairs and maintains the safety program.
ESSENTIAL JOB FUNCTIONS
• Performs clerical and administrative tasks including drafting letters, memos, reports, spreadsheets and other communications forcompany as needed.
• Oversees the company safety program through coordinationof training programs and maintaining associated records.
• Schedules meetings on behalf of Vice President ofOperations.
• Coordinates property and facility maintenance needsworking directly with contractors, landlord and other resources throughcompletion.
• Acts as Operations office manager in ensuring properoffice and production supply levels, within budget constraints and helps reducewaste.
• Receives incoming communications on behalf of VP ofOperations, reviews content, assigns priority and distributes to appropriatestaff as designated.
• Manages company record retention program.
• Ensures timely approval of time-keeping records andoversees required operational reporting.
• Coordinates employee schedules including third party tempservices.
• Performs additional tasks and assists with projects asassigned.
QUALIFICATIONS
EDUCATION
Minimum Required:
High School diploma or equivalent. Bachelors’ degree in
Business Administration or related field experience ispreferred.
EXPERIENCE
Minimum Required:
3 years related experience.
Very Proficient in Microsoft Office suite of products.
KNOWLEDGE & SKILLS
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Proven time management skills and ability to meetdeadlines.
• Personal Skills – Ability to work independently or as apart of team. Willingness to learn new skills in a unique industry.
PHYSICAL EFFORT
• Prolonged periods of sitting at a desk and working on acomputer.
• Must possess visual abilities to perform extended readingand computer work.
WORK ENVIRONMENT
• Normal office: Standard, climate-controlled officesetting.
• Production facility: Moderate noise level
